[NOTE: These minutes are made available to the public prior to Artificial Surface Football Field Advisory Committee acceptance.]
Chairperson Jon Cathcart called the meeting to order at 7:05 pm. Those in attendance was Brian DiCicco, Sheila Suppicich, Ron Rodd, Neil Brickley, Bill Dest, Tony DiCiocoo and Bonnie Therrien, Town Manager.
Sheila Suppicich asked that the format plans from Kaestle and Boos be sent to her so she can work on lighting.
Bonnie reviewed with the Committee what issues the Town Council would like the Committee to look for in a successful bidder - 1) a workable plan that will take care of the drainage and spillage problems - Bill Dest will work with the Director of Public Works, Mike Turner on this; 2) lights - Sheila Suppicich will work on the lighting issue; 3) schedule of play and who will be using the field - Bonnie will have Jay Cottone work on this; 4) resolve all parking issues - Bonnie will have the Chief of Police work on this; 5) ADA issues - Bonnie will see if there might be Small Cities money available for fixing this problem.
Bonnie handed out to the Committee a draft of the Request for Proposal.
Ron wanted to have the RFP based on Scheme B of the Kaestle and Boos plans. We would keep the fence as is and will work within that area within the fence area.
Tony said that which ever company receives the vote, they should have a third party insurer.
Each of the Committee members gave input into the draft Request for Proposal and there was a long discussion on the irrigation needs of the field.
Jon Cathcart asked Bonnie to get from Jay Cottone the types of goals and netting that he will need for soccer and football and to put that into the Request for Proposal.
Bonnie will incorporate all of the changes and get one last draft back to the Committee members for their final comments. She will also let them know when the pre-bid hearing will be so they can attend if they wish to. She reminded everyone to get her names of companies who should receive the RFP.
Motion made by Tony Diciocco; seconded by Bill Dest to adjourn the meeting at 8:15 pm. The vote was unanimous.