WETHERSFIELD TOWN HALL / LIBRARY RENOVATIONS BUILDING COMMITTEE AMENDED MINUTES - MONDAY September 12, 2005

Chairman Coombs called the Meeting to order at 6:00 P.M. in the Public Works Conference Room. Members present were Paul Camarco, Joseph Coombs, Raymond Grasso, Carmen Pace and Tim Tuell. Staff Liaison Tony Martino, Mike Turner, Town Manager Bonnie Therrien and Library Director Laurel Goodgion were also present. Committee Members David Edwards and Stuart Temple were absent.

Today is day 344 of the project.

  1. Public Comments:
    1. None.
  2. Approval of Minutes:
    1. Minutes of September 6, 2005 Meeting - Motion by Tim Tuell seconded by Carmen Pace to approve minutes. Raymond Grasso made a motion seconded by Tim Tuell to amend the motion to add on page 2 line three after that and before when "if that was in fact the case then". Also on page 3, first line, after order add, "subject to Laurel Goodgion seeing and signing off on the signs". All but one member voted in favor of the amendment (Paul Camarco abstained). All but one member voted in favor of the amended minutes (Paul Camarco abstained).
  3. Projects for Discussion:
    1. Town Wide Radio System
      1. Expenditures
        1. None
    2. Town Hall & Library Renovations - Phase 1:
      1. Expenditures
        1. Nutmeg Companies - App No. 11 - $115,384.93 - Mike Turner advised members that the application on the previous agenda was received from Andy Beatty to be put on the agenda. It was not received from Peter Wells. We assumed Peter would have had it and signed off on it prior to paying the invoice. Motion by Tim Tuell seconded by Paul Camarco to approve payment. All members in favor.
        2. Community Resource Management - Invoice #10 - $760.00 - Motion by Paul Camarco seconded by Raymond Grasso to approve payment. All members voted in favor.
      2. Change Orders
        1. Chairman Coombs advised there would be a change order coming for handrails at the library entrance.
      3. Staff Information
        1. Possible PCO - Mike Turner advised of a possible PCO coming down the pike to replace piping and insulation that has mold on it. PCO estimate around $61,000.00. We have Peter Wells and Luchini & Milford looking into the request. We feel the price is too high. They consider the mold to be hazardous and are looking for complete abatement. Our representative at EnviroScience advises we don' t have to do the complete abatement as is required for asbestos. Paul Hutcheon from the Health District is also looking at the problem and will provide us with recommendations.
        2. Construction Update - Chairman Coombs advised that Millwork has started. Cabinetry is in the bathrooms. Joe met with the millwork contractor to review the needs for the counter in the Registrar's Office. He is now aware of our needs and will build the counter appropriately. Chairman Coombs has had discussions with Peter Wells regarding the sidewalks outside and the handrails required for the Library entrance. Work is progressing on the fire alarm system. New steel beams have been made for the canopy frame. Tomorrow the concrete will be poured for the sloped sidewalk to the Library. The grates will remain in place and replaced in Phase Two after the boilers have been replaced.
        3. Updated Budget and Contingency Figures - Tim Tuell asked if staff could provide an update to the last report.
      4. Old Business:
        1. None
      5. New Business:
        1. None.
    3. Town Hall / Library Renovations - Phase 2
      1. Expenditures
        1. None.
      2. Change Orders
        1. Chairman Coombs advised there is one coming for specs on data and phone line routes that have to go down the halls and into the Library. Might have to do this work before Phase Two starts. Mike Turner and Chairman Coombs to coordinate this task.
      3. Staff Information
        1. Council Chamber Abatement - Town Manager Therrien asked the status of the abatement to the Council Chambers. Mike Turner advised the purchase order was prepared and released. The vendor will start as soon as he finishes some school projects, hopefully, the end of the month. We have to coordinate how he will perform the job around the copier / mail area and the video equipment for cable television.
      4. Old Business
        1. None
      5. New Business
        1. None

    NOTE: Prior to adjourning the meeting Chairman Coombs asked if anyone had any questions on anything on the Agenda. No one had questions.

  4. Next Scheduled Meeting:
    1. The next special meeting is scheduled for September 19, 2005 and next regular scheduled meeting Monday September 26, 2005 at 6:00PM in the Public Works Conference Room.
  5. Adjournment: Motion by Tim Tuell seconded by Paul Camarco to adjourn. Meeting adjourned at 6:15 PM. All members voted in favor.

Paul Camarco, Clerk