WETHERSFIELD TOWN HALL / LIBRARY RENOVATIONS BUILDING COMMITTEE AMENDED MINUTES - MONDAY September 19, 2005

Chairman Coombs called the Special Meeting to order at 6:00 P.M. in the Public Works Conference Room. Members present were Paul Camarco, Joseph Coombs, Raymond Grasso, Carmen Pace, Stuart Temple and Tim Tuell. Staff Liaison Tony Martino, Mike Turner, Town Manager Bonnie Therrien and Library Director Laurel Goodgion were also present. Committee Member David Edwards was absent.

Today is day 351 of the project.

  1. Public Comments:
    1. None.
  2. Approval of Minutes:
    1. Minutes of September 12, 2005 Meeting - Raymond Grasso advised on Item 3IIA1 Line 5 had to be corrected to say "approved" instead of "tabled". Motion by Raymond Grasso seconded by Paul Camarco to approve minutes as amended. All but one member voted in favor (Stuart Temple abstained).
  3. Projects for Discussion:
    1. Town Hall & Library Renovations - Phase 1:
      1. Expenditures
        1. None.
      2. Change Orders
        1. PCO24R3 - Data Drops / Electric for Registrars - $3,562.65 - Chairman Coombs advised this was required in the plan. Mike Turner advised the price is based on the previously approved unit costs. Motion by Paul Camarco seconded by Raymond Grasso to approve change order. All members voted in favor.
        2. PCO87 - Brick Infill AC Openings - $2,004.18 - Chairman Coombs advised this applies to four openings. Motion by Paul Camarco seconded by Raymond Grasso to approve change order. All members voted in favor.
        3. PCO83 - Towel and Waste Dispensers - $3,275.34 - Chairman Coombs advised we found homes for the old units. This change order reduces the price from the previous PCO. Motion by Paul Camarco seconded by Raymond Grasso to approve change order. All members voted in favor.
        4. PCO86 - Replace Piping & Insulation Not to Exceed $61,853.14 - Mike Turner handed out a memorandum with attachments to explain this PCO. Basically the PCO is to remove insulation, mold and old pipe hangers and install new pipe hangers after the pipes have been insulated. Mike is checking with the Building Inspector to see if some of the existing pipe hangers can be left on and insulated over. The vendor is looking for abatement but our consultant doesn't think the level of abatement the vendor is asking for is necessary. This is the reason we listed the request for approval of the PCO as "Not To Exceed" so we can negotiate a possible reduction in price. Bonnie Therrien advised the same request for approval was forwarded to the Town Council for action tonight on this PCO subject to approval of this Committee now. Mike Turner advised that this PCO is the first time Nutmeg has submitted a change order with a specific extension of time (28 days). Chairman Coombs advised he discussed the PCO with the Town Attorney and he agrees the extension of time would be warranted. Chairman Coombs requested the PCO be accepted with the caveat the final Change Order be forwarded to the Town Engineer and Committee Chairman for review and approval of scope of work and costs before it is accepted. Motion by Raymond Grasso seconded by Stuart Temple to approve change order subject to it first being forwarded to the Town Engineer and Committee Chairman for review of scope of work and cost. All members voted in favor.
      3. Staff Information
        1. Meeting with Attorneys - Mike Turner advised that he had a couple of questions on Jack Bradley's summary of that meeting and he wanted to review them with Jack before the information was released to the Committee.
        2. Movable Shelving - Mike Turner advised he received a request form a private citizen for some of the track and motors for the movable shelving. We will be installing the shelving permanently in place and will not use the tracks or motors. Mike was looking for the Committees approval to dispose of the tracks and motors we would be using thru this citizen. Bonnie Therrien advised we would ask the citizen to make a donation to the building fund to offset some of the costs. All members were in agreement.
        3. Construction Progress - No Discussion
      4. Old Business:
        1. Budget Report - Tim Tuell requested an updated budget report.
      5. New Business:
        1. None

    NOTE: Chairman Coombs asked if anyone had any questions on anything on the Agenda.

    Questions: None

  4. Next Scheduled Meeting:
    1. The next special meeting Monday September 26, 2005 at 6:00PM in the Public Works Conference Room. The next regular meeting is scheduled for October 10, 2005.
  5. Adjournment: Motion by Raymond Grasso seconded by Tim Tuell to adjourn. Meeting adjourned at 6:19 PM. All members voted in favor.

Paul Camarco, Clerk