Town Council Charge to the Citizens' Advisory Committee on Information Technology, 2003
The Citizens' Advisory Committee on Information Technology was established by Council action as reflected in the Minutes of the following Regular meetings:
October 20, 2003:
RESOLUTION CONCERNING THE CREATION OF AN ADVISORY COMMITTEE ON INFORMATION AND TECHNOLOGY
WHEREAS, the Town, the Board of Education and the Library are all attempting to modernize and improve their information technology systems; and
WHEREAS, there will be financial and operational benefits to each of these participants if their efforts are coordinated; and
WHEREAS, there are Town employees and residents with substantial real-world experience in the field of information technology; and
WHEREAS, it is in the best interests of the Town to avail itself of this expertise and experience by forming an advisory committee to allow and encourage suggestions and direction from such individuals.
BE IT RESOLVED, that the Town Council does hereby form an Advisory Committee for Information and Technology. Such committee shall consist of seven members appointed by the Town Council for a term of two years and the members shall have background, education and/or experience in the fields of information technology, engineering or computer education, or such other background as may further the purposes of the Committee.
BE IT FURTHER RESOLVED, that the Committee shall: (1) advise the Town Council, the Town Manager, the Board of Education, and the Library Board of Directors with respect to issues pertaining to computers, networking, connections, telephone systems, and associated infrastructure and software; (2) establish and maintain a long-term integrated technology plan for the Town, the Board of Education and the Library; (3) recommend changes to operations in order to coordinate and share such integrated technology and infrastructure; (4) oversee the establishment and maintenance of a complete inventory of such infrastructure hardware and software; and (5) seek to avoid unnecessary duplication of costs and infrastructure within its constituent groups.
BE IT FURTHER RESOLVED, that the Town Council, in consultation with the Board of Education and the Library Board of Directors, shall re-examine the scope of the duties and responsibilities of the Committee no less often than every two years in order to ensure that its mission and structure permit it to provide the most current and effective advice to the Town.
November 17, 2003:
Councilor Cascio moved "TO APPROVE THE RESOLUTION CONCERNING THE CREATION OF AN ADVISORY COMMITTEE ON INFORMATION AND TECHNOLOGY", seconded by Deputy Mayor O'Connor.
Councilor Gardow moved "TO AMEND THE RESOLUTION LANGUAGE TO READ THAT THE COMMITTEE MEMBERS BE APPOINTED BY THE TOWN MANAGER RATHER THAN THE TOWN COUNCIL", seconded by Councilor Cascio. All Councilors present, including the Chairperson, voted AYE. The motion passed 9-0-0.
All Councilors present, including the Chairperson, voted AYE. The motion passed 9-0-0.